CAMP IT Conferences
Terms and Conditions
as of March 31, 2008
1. All equipment and material must fit on top of the table except for
only one of the following: an easel, screen, stand for video monitor,
computer, equipment rack, or literature rack (i.e., only one item can be
on the floor). The floor item can not be wider than 24 inches. If the
equipment is wider that 24 inches, the table can be removed, as long
as the equivalent space is not used for a floor-standing booth. A
maximum of two sponsor representatives may be present at each table
(in the conference room) at CAMPís Targeted Enterprise IT Conferencesô.
No costumed characters are permitted. Sponsors may not provide food
to the attendees, with the exception of individually wrapped,
commercially prepared candy. Network or Computer Resellers and
VARs are allowed to represent up to three manufacturers' solutions at
an individual table. If a reseller/VAR wishes to exhibit more than three
vendor solutions they must purchase an additional table or they will
be charged for an additional table on the day of the event. Additional
table rate will apply. Each additional table can only display three
2. If sponsor desires to cancel this agreement, it may be done only by
giving written notice to C.A.M.P. Conferences, Inc. (herein called CAMP).
Sponsor shall be liable for 25% of the total fee if cancellation is prior
to 30 business days before the Event. Sponsor will be liable for 50% of
the total fee if cancellation is on or after 30 business days before the
event and prior to 15 business days before the applicable event. There
will be no refund for cancellations received on or after 15 business days before
the event. These dates will apply regardless of the effective date of
3. Electricity/Internet, if
needed, will be purchased separately on the
4. At the targeted conference setup is between 7:00a.m. & 8:00a.m.
Teardown of exhibits at the targeted conference is at 5:00p.m. The
exhibit space will be left in the same condition as it was prior to the
exhibit. Sponsor is responsible for any and all storage costs charged
by the Stephens Convention Center or RES and will indemnify CAMP for
any and all claims for such storage charges
5. The sponsor will not hold any other events for potential CAMP
attendees at the Stephens Convention Center, nor any other
Chicago-area location, during the event hours. The sponsor will not
rent any space directly from the Stephens Convention Center nor
contract for any food service for other than its own employees on the
6. Sponsors may only conduct their activity at their assigned table. No
music or announcements that are above normal voice levels are
permitted. Sponsors shall not assign to a third party their rights to
their exhibit space, or any portion thereof, without the written consent
of CAMP. No exclusivity on brands or type of merchandise is extended
to any sponsor. CAMP reserves the sole and absolute right to
determine the conference eligibility of any companyís product or
service. Distribution of advertising and samples is permitted only at
the sponsorís table and provided there is not interference with other
exhibits. CAMP may withhold or withdraw permission to distribute any
material it considers objectionable.
7. Information for the Exhibit Guide listing must be received two
weeks before the event to be included in the exhibit guide.
8. CAMP Events will be held at the Donald E. Stephens Convention
Center in Rosemont, Illinois. CAMP reserves the right to make
assignments of sponsor space and modifications as may be necessary.
In order to optimize the flow of traffic on the show floor, CAMP may
revise the floor plan geometry without notice.
9. Neither CAMP, its agents and representatives, nor the Donald E.
Stephens Convention Center, or its agents and representatives, will be responsible for any
injury, loss, harm or damage that may occur to the sponsor or to the
sponsorís employees or property from any cause whatsoever. All
property of an sponsor is understood to remain in its care, custody
and control in transit to or from or within the confines of the exhibit
area. Under no circumstances will CAMP be liable for lost profits or
other incidental or consequential damage. Sponsor shall obtain, at its
own expense, adequate insurance against any such injury, loss or
damage. The sponsor is responsible for any damage done to the
Donald E. Stephens Convention Center by the sponsorís agents and
representatives. Sponsor shall indemnify CAMP, its agents and assigns
against, and hold CAMP, its agents and assigns harmless from, any and
all claims, actions, suits, costs, expenses, damages and liabilities,
including legal fees, arising out of, connected with or resulting from
the sponsorís rental and use of their space at the Donald E. Stephens
10. There is no other agreement or warranty between the sponsor and
CAMP, or its representatives, except as set forth in this document. If
any term or provision of this agreement is declared invalid or
unenforceable, the remainder of the agreement shall remain in full
force and effect. Any sponsor who violates any of the terms and
conditions herein is subject to being refused participation in future
events. CAMP reserves the right to close an exhibit without refund, if
the sponsor is in violation of any of the rules and regulations provided
for by CAMP.
11. In the event that, because of war, fire, strike, government
regulation, public catastrophe, act of God or the public enemy or other
cause beyond the control of CAMP or its representatives, the event or
any part of it is prevented from being held, is canceled by CAMP or the
exhibit space assigned becomes unavailable, any refund of exhibit fees
to the sponsor shall be at the absolute discretion of CAMP. Such
refund, if given, shall be a proportionate share of the balance of the
aggregate exhibit fees received which remains after deducting
expenses incurred by CAMP and reasonable compensation to CAMP but
in no case shall the amount of refund to the sponsor exceed the
amount of exhibit fee paid. No refunds will be given if the sponsorís
personnel are unable to attend the show.
The Sponsor shall
comply with all Federal, State, and local (municipal) laws and
regulations and shall abide by all rules and regulations of the Donald
E. Stephens Convention Center. Sponsor will indemnify and hold
harmless CAMP for all claims, damages and liabilities arising from
Sponsorís failure to comply with the aforesaid rules and regulations.
CAMP makes no representations or warranties regarding the number
of persons who will attend the event.
13. This application after being signed, physically or the terms and conditions checkbox clicked on the web, by the sponsor and upon
confirmation by CAMP, via its website, e-mail, or postal mail, shall constitute a binding and valid contract
between sponsor and CAMP. This contract shall be construed in
accordance with and governed by the laws of the State of Illinois.
14. Notices or communications to the parties shall be at the addresses
set forth on the application.
15. Sponsors shall observe any additional regulations made by CAMP
for the safe and efficient operation of the exposition. Such additional
regulations shall be at the sole discretion of CAMP and its
16. CAMP reserves the right to change the date and/or location of its conferences at any time if circumstances dictate.
17. Sponsorship payments are due one week before the each event. Past due balances shall bear interest at the
rate of eighteen percent (18%) per annum from the due date and shall be payable to CAMP.